_____ Emergency
Accident/Incident Plan
Ensure its' in compliance with the "Airport Emergency Plan"
_____ Military Aircraft
Accident
Who's in charge?
_____ Civilian Aircraft
Accident
_____ Identify Critical Times
_____ Identity Possible
Incidents
Where they might occur
What kind of situation:
Automobile Accidents (On the way in/out)
Spectator/Auto Accident
Heat Injuries
Aircraft on-site
Aircraft off-site
_____ Termination of Alert
Whether the show must go on or stopped.
_____ Emergency Communications
Plan
_____ Identify Medical
Resources
City, County, State Agencies
Law Enforcement Agencies
Emergency Medical Team(s)
Fire Rescue Team
Hospital Emergency Plan
Life-Flight Helicopter
II.
__________
CERTIFICATE OF AUTHORIZATION/FAA form FAA 7711-2:
_____ Secure and coordinate with the local FSDO 180 to 120 days prior to the first event date.
In
accordance with AC 91-45C, Chapter 2,
Section 1, paragraph 18c, an application for an aviation event should be submitted at least
90 days (45 days @ very minimum) before the date of the scheduled event.
_____ Ensure you got what you requested:
altitudes,
wing-walkers (no seatbelts),
Parachutists
Jet Team DoD Waiver
Acro Maneuvers
Forward a copy to your performers
III.
__________
MOA (Military Operational Area) SECURED FOR PRESS DAY
IV.
__________
CONTRACTS REVIEWED:
_____ Performers
_____ Concessions and
Novelties
_____ Independent Contracted
Laborers
V.
__________
INDEPENDENT SAFETY OBSERVER:
Monitors the air show and recognizes potential dangerous or unsafe conditions.
VI.
__________
PERFORMER PACKETS:
_____ Maps
_____ Show Schedule
_____ Important Phone Numbers
_____ Accommodation
Arrangements
_____ Transportation Plan
_____ Shuttle Schedule/Routes
_____ Party Passes
_____ Local Entertainment
(Conventioneers Booklets)
_____ Scheduled Performer
Briefings
_____ Emergency Contact Form
VII.
__________
STATIC DISPLAY AIRCRAFT:
_____ Personnel Sign-In Sheet
with phone numbers (In case of emergency)
_____ Static Display aircraft
list to the FBO
_____ Weight of Aircraft (Does
not Exceed weight capacity of the Static Display Ramp)
_____ Arrival Plan
_____ Departure Plan
_____ Aircraft Movement Plan
_____ Flight Plan on Departure
_____ Parking Plan
_____ Barriers/Stanchions
_____ Chalks
_____ Refueling
_____ POL
_____ Signage (Information
& No Smoking)
_____ Stairs (Up and down)
_____ Tiedown Availability
VIII.
__________
TRANSPORTATION:
_____ Military Teams
Requirements
Maps in vehicles
Fill gas tanks
Special refueling procedures
_____ Performer Requirements
_____ Bus Schedule for Static
Display Aircraft
_____ Spectator Transportation
from Parking Area
IX.
__________
QUARTERS/ACCOMMODATIONS:
_____ Hotel Assignments
Civilian Performers
Military Team
Static Display
Dignitaries
_____ Smoking/Non Smoking
Rooms
_____ Single or Double
Requirements
X.
__________
AIR SHOW SITE:
__________ Safety
Briefing Room
__________ Designate
& Inform participants on arrival
__________ Equipment
Chairs
Tables
Charts
Maps
Paper and Pens available
Weather Information
FAA Available
Map of Site
Brief the Announcer
Public Safety Announcements
Sponsor Announcements
Military Teams Brief/Debriefing Room
__________ Required
Information in accordance with
AC91-45C, Chapter 2, para. 25-27.
__________ Operations
Office/Emergency Command Center
_____ Phone Lines
_____ Fax Machine
_____ Computer
_____ Typewriter
_____ Copy Machine
_____ Office Helpers
_____ Map of the area
_____ Establish
Crowdline
Barrels
Fencing
Rope
Security
Aerobatics Box
Drawn on a map an outlined
Spectator area
Position and location of fire extinguishers and type
VIP Area
Special Needs Area
Parking Area
First Aid Area
Emergency Medical Equipment
_____ Airport Tenants (How
does this show infringe on the airport tenants)
They will need access to:
Work Area
Parking Area
_____ Air Show Insurance
Air Show Liability
Accident (volunteers)
Property Theft/Damage
Workers Compensation
Liquor Liability
Explosives, Fireworks, Pyrotechnics
General Liability
Weather Insurance
Passenger Liability
Product Liability
Vehicle Liability
Vehicle Collision
_____ Fire
_____ Concession Company
Health Permits
Resupply Area
Communications
_____ Novelty Company
Program Sales Staff
Resupply Area
_____ Port-O-Lets
On Site and Servicing Scheduled
Spectator Facilities
Handicapped Facilities
Commercial Displays
Parking Area
VIP Facilities
Military Team Requirements
_____ Public Address System
Power (Generator)
Amplifier
Speaker and Speaker Stands
Microphones
Wireless Microphone System
_____ Trash Collection Points
Scheduled Clean-Up after each show
Dumpsters Required
Trash Barrels on Site
Trash Bags
(It maybe easier to pull a full bag out of the trash
barrel, tie off to close and replace a trash bag in the barrel.)
_____ Volunteer Check-in Point
_____ Lost and Found Booth
Map of the area
Holding area for lost children
Coloring books
Stuffed animals
Identification Method
Log-In Sheet/Who recovered the child?
_____ Public Telephones
_____ Commercial Booth
Space/Exhibits
Sign-In Area
Military Recruiters
Chairs & Tables
Will fuel in the building be a problem (Remote control airplanes)?
_____ Media Booth
Staffed
Materials Available
Map of the area
Credentials Available
Show Schedule Available
_____ Static Displays
Roped off (If there is a requirement)
Fuel Spills
Signage
Stairs (Up and down)
_____ First Aid Room
Cots
Water
EMS Team properly staffed
Communications
_____ Tents
Information Booth
Lost & Found Booth
Lost Child Booth
Water Trailers
Ticketing Area
Corporate Sponsors
Performer Autograph Area
Medical/First Aid
Parking Area
____ Air Show
Signage
Aircraft Signage
Parking Signage
Special Needs Signage
Off-Airport Signage
Ticket Booth Signage and Prices
First Aid Locations
XI.
__________
AIRPORT:
_____
_____ FOD (Foreign Object
Damage) Determine Clean-Up
_____ Fire Extinguisher/Fire
Bottles
_____ Aerial Photographs
_____ Keys to gates and
hangers
_____ Airport Signage
_____ Perimeter Secure
_____ Taxiways and Runways
Swept
_____ Aerobatics-Box Sterile
_____ Jet Team Flightline in
place
_____ Crowdline secure
_____ Grass mowed in Parking
Area/Pyro Area
(Be cautious of warm mufflers on the dead grass.)
_____ Hanger Space
Requirements
Civilian Performer Requirements
Military Team Requirements
Commercial Display Requirements
_____ Hanger Servicing
Floors Swept
Bird Crap Removed
Electrical Requirements
Servicing Hanger Restrooms
Fire Extinguishers
_____ Establish
"Fly-In" Policy
Fly-In Parking Area
Ticketing procedures/method
_____ Hazmat Team Available
Determine Spills
Clean-up/plan & procedures
Reporting Procedures
Waste Management Procedures
_____ Fire and Rescue Team
Aircraft Rescue and Fire Fighter Briefed
Air Show Schedule
Types of different aircraft involved
Map of area in ready room
XII.
__________
FIXED BASED OPERATOR (FBO):
_____ Ground Support Equipment
_____ Ramp Crew
(Qualifications)
_____ FBO Re-fuel Plan
Who pays
Method of payment
Military Credit card
Military Standard Forms
_____ Tugs available and
fueled
Tow Bars
Starter Units
_____ POL Available
_____ Fuel Type & Quantity
Availability
_____ Type of Trucks and
Nozzle Flow rate
_____ Fly-In Aircraft
Servicing Procedures
_____ Smoke Oil
Designated Storage Area
Resupply truck
Dispense method
Hand Pump/motor
XIII.
__________
PARKING:
_____ Establish "Hot Ramp Parking Area"
(Later these vehicles could become a hazard to emergency vehicles or traffic)
_____ Parking Plan
_____ Alternate Parking Plan
(In case you lose your parking because of excessive rain)
_____ How are the Spectators
coming in?
_____ How are the Spectators
going out ?
_____ Civilian Police briefed
_____ Emergency Routes
_____ Military
_____
_____ Adequate amount of
Parking Attendants on Site
_____ Alternate parking site
(Overflow parking)
_____ Handicapped Parking
Availability
_____ Special Needs
_____ VIP Parking Area
_____ Performer Parking Area
_____ Military Teams Parking
Area
XIV.
__________
TRAFFICKING
_____ Outside the air show
site
Arrival Access Roads
_____ Inside the air show site
Intersection traffic to parking areas
_____ Hot Ramp Area
Proper vehicle authorization
_____ Emergency Routes
_____ Performer Routes
XV.
__________
SECURITY:
_____ Established Authorized
"Person on the Hot Ramp"
_____ Perimeter Secure
_____ Copy of the
Credentials/Security Passes
_____ Ticket Sellers
Start Up Cash/Money Float (Change)
_____ Ticket Takers
_____ Crowdline Secure
_____ 24-Hour Security
XVI.
__________
MEDICAL:
_____ Ambulance(s) on site
_____ Physician Requirements
_____ Life Flight Helo
Availability
_____ Local Hospitals Advised
of Event
_____ Signage to help locate a
medical facility
_____ Communications
XVII. __________
COMMUNICATIONS:
_____ Ground Operations
Requirements
_____ Air Operations
Requirements
_____ Medical Requirements
_____
Security Requirements
Law Enforcement
Crowd Control
_____ Parking Attendants
_____ Radio sign out sheet
_____ Cell Phones
_____ Back-Up equipment and
chargers
_____ Communication Net
Ground Operations Net
Emergency Net
Security Net
Parking Net
XVIII.
__________
HOSPITALITY:
_____ Hanger Party
Equipment
Tables
Chairs
_____ Caterer
Contract
_____ Band/DJ
Contract
Staging
Electrical
_____ Beverages
Beer and Wine
Method to identify minors
Non-Alcoholic
_____ Facility Lighting
_____ Pilots Lounge
Chairs
Tables
Phone (to contact unit or family)
_____
Meal Schedule
Volunteers
Staff
XIX.
__________
CORPORATE SPONSORS:
_____ Tents
_____ Tables/Linens
_____ Chairs
_____ Catering
_____ Resupply
_____ Trash
_____ Security
_____ Credentials/Passes/Parking
_____ Area for military teams
guests
XX.
__________
WATER:
_____ Spectator
Fixed Faucet Locations
Water Buffalo(s)
Resupply
Tent Coverage
Cups
Trash
Ice
Signage
_____ Performers
Ice
Cold Drinks
Water
XXI.
__________
ON-SITE VEHICLES:
_____ Establish "Vehicles
on the Hot Ramp Policy"
_____ Establish Refueling Plan
_____ Key Control & Spare
Keys Available
_____ Turn-in Plan
_____ Golf Carts
Rental Agreement
Quantity Required
Concessions Requirements
Medical Requirements
Insurance
_____ Automobiles
Military Teams Requirements
Performer Requirements
Special Requirements
Insurance
_____ Pick-Up Trucks
Performer Requirements
Smoke Oil Resupply
Trash Collection Crew
Hot Pit Transportation for Performers
Insurance
XXII. ___________
SPECIAL SUPPORT REQUIREMENTS
_____ Heavy Equipment
Crane (Big enough to lift the largest aircraft, Doesn't
necessarily have to be on hand, however on-call may be good
planning)
_____ Generator(s)
Requirements for electricity
XXIII.
__________
ACCOUNTING:
_____ Determine Performer
Method of Payment Schedule
_____ Advance Payments to
Performers
_____ Military Teams Advance
Payments
_____ Arrange for the handling
and accounting of cash payments
_____ Checks signed on short
notice
_____ Arrange for Novelties
Closeout
_____ Arrange for Concessions
Closeout
_____ Prepare Air Show
Profit/Loss Statement
_____ Cash Pick-Up at
Ticketing Booths
XXIV.
__________
TICKETING:
Prior to the Air Show
_____ Establish Advance Ticket
Sales
_____ Monitor Advance
Ticketing Sales
_____ Establish Coupon
Redemption
During the Air Show
_____ Arrange For Qualified
Staffing
_____ Staff Each Booth
Accordingly
_____ Heavy Flow Areas/Low
Flow Areas
_____ Arrange for Cash
Pick-Ups
_____ Arrange for Cash Advance
_____ Cash Drawers/Money
Bags/Aprons
Tentage
_____ Tents at each Ticketing
Area
Signage
_____ Ticket Prices
Support
_____ Water/Ice/Coolers
_____ Food/Lunches for Staff
XXV. __________
MEDIA
_____ Advance Publicity
_____
Coordinate Commercial Television & Radio) Time Availability
_____ Research Media Buy
_____ Determine Media Plan
(Budget)
_____ Television Commercials
(30-Second Spots)
_____ Video
_____ Background Music Track
_____ Voice-Over Talent
_____ Video Production Studio
_____ Sponsors
Logo/Placement/Number of time shown
_____ Produce "Raw
Footage" Tape for News Stations
_____ Acquire "On
Air" Interview Schedule
_____ Radio Commercials
(60-Second Spots)
_____ Voice-Over Talent
_____ Background Music Track
_____ Sound Recording Studio
_____ Acquire "On Air
Interview Schedule
_____ Secure Advance Publicity
Materials
Jet Team
Performers
History of Air Show
Interesting Numbers and Facts
_____ Photographs (8" X
10")
_____ Video
(3/4", Beta)
_____ Narratives
_____ Publish the Air Show
Advance Publicity Packet
_____ Photographs
_____ Narratives on Performers
_____ Particular
Specifications
Flight Time
Hometown
Aircraft/Make, Model, Engine Type, Use
_____ Media Booth Location
_____ Show Schedule/Times
_____
Establish and inform the media of a "Briefing Room"
(This is helpful in gathering the media in case of an emergency)
XXVI.
__________
SIGNAGE:
_____ Outside the Airport
_____ Direction Signs to the
Parking Area
General Public
Performers
VIP
Special Needs
_____ Direction Signs to the
Ticketing Booths
_____ Ticketing/Prices
_____ Inside the Airport
_____ Commercial Booths
_____ Static Displays
_____ Medical Stations
_____
General Public Signage
Rest Rooms
Telephones
Baby Changing Area
Information
Lost & Found
_____ Exiting the Airport
_____ Direction Signage to
Control the Flow of Traffic
